Stainless Bid Template

Stainless Steel Fabrication Bid Template — Food-Grade 304/316

A Wisconsin stainless fabricator used IronKit to generate a bid for a food-grade 316L stainless steel conveyor frame. The owner specified sanitary weld requirements (crevice-free joints, full penetration where food contact), passivation per ASTM A967, and material certifications for every heat of material used. IronKit's stainless bid template captured all these requirements in the scope section — protecting the shop from post-delivery disputes about surface finish and certification requirements.
Document Preview
Bid Template — Generated by IronKit

Project Details

Material316L stainless steel — ASTM A240 sheet and tube
ApplicationFood-grade conveyor frame — direct food contact
Weld StandardAWS D1.6 — sanitary weld profile, no crevices
Surface Finish180-grit mechanical finish on food-contact surfaces
PassivationASTM A967 Method 1 (nitric acid) — certificate required
CertificationsMill MTRs + passivation certificate + CWI weld sign-off
Welder Rate$110/hr — TIG welder, certified AWS D1.6

Scope of Work

  • Furnish 316L per ASTM A240 — mill certifications with each heat
  • Fabricate conveyor frame, legs, and cross-bracing per Rev 4 drawings
  • All food-contact welds: full penetration, no crevices, flush ground
  • All welds per AWS D1.6 — certified TIG welder, CWI sign-off on food-contact joints
  • 180-grit mechanical finish on all food-contact surfaces
  • Passivation per ASTM A967 Method 1 — subcontract to certified applicator
  • Passivation certificate and weld sign-off records furnished at delivery

Bill of Quantities

DescriptionQtyUnitUnit PriceTotal
316L sheet 3/16" and 1/4" — 320 lbs320lb$6.80$2,176.00
316L tube 2" and 3" dia — 85 LF85lf$18.50$1,573.00
TIG welding — 48 hours @ $110/hr48hr$110.00$5,280.00
Grinding and 180-grit finish on food-contact surfaces1ls$1,200.00$1,200.00
Passivation ASTM A967 Method 1 (subcontracted)1ls$1,400.00$1,400.00
Stainless-only tooling overhead1ls$480.00$480.00
Certifications, documentation package1ls$320.00$320.00
Packaging and delivery1ls$450.00$450.00
Subtotal$12,879.00
Overhead & Insurance (22%)$2,833.00
Profit (15%)$2,357.00
Bid Total$18,069.00

Exclusions

  • Electropolishing (quoted separately on request — adds $600–$900 to this scope)
  • Welding inspection beyond CWI sign-off (third-party inspector by owner)
  • Installation, assembly, and leveling (shop supply only)
  • Drive system, rollers, belts, or conveyor components
  • Engineering and PE stamp for structural loading
  • Any carbon steel content of any kind

Payment Schedule

  • 40% upon accepted order (stainless material ordered to stock)
  • 45% upon delivery with documentation package
  • 15% upon final certification review by owner's QC

Terms & Conditions

  • All stainless tooling is dedicated — no carbon steel used on this job.
  • Passivation subcontractor provides ASTM A967 compliance certificate.
  • Material traceability maintained throughout fabrication — heat numbers recorded.
  • Stainless surface finish verified by shop and documented in delivery package.

Frequently Asked Questions

What are sanitary weld requirements for food-grade stainless?
Sanitary welds must be: (1) full penetration — no crevices where bacteria can harbor; (2) smooth profile — flush or slightly concave, no undercut or overlap; (3) passivated — ASTM A967 to remove surface iron and restore the chrome oxide layer; (4) traceable — mill certifications for every heat of material. These requirements are specified by USDA, FDA, and food plant owners.
Why does 316L cost more than 304 stainless?
316L contains 2–3% molybdenum which gives significantly better chloride corrosion resistance. In food applications where chloride sanitizers (bleach, etc.) are used, 316L is the standard. It costs approximately 15–20% more than 304 per pound. For non-food applications in mild environments, 304 is adequate and cheaper.
What is ASTM A967 passivation and is it required?
ASTM A967 passivation involves immersing stainless in nitric acid or citric acid solution to remove surface iron contamination and thicken the chrome oxide passive film. For food-grade stainless, it's required. For structural stainless, it's not required but recommended in corrosive environments. Cost: $0.15–$0.30/square foot for shop passivation.
Does IronKit include passivation as a line item?
Yes. IronKit's stainless bid template adds passivation as a separate line item when you check "food-grade" or "sanitary application" in the generator. You can specify ASTM A967 Method 1 (nitric), Method 2 (citric), or per the customer's preferred specification.

Generate Your Own — In 3 Minutes

Generate your own bid template in 3 minutes — free for 14 days.

Start Free Trial $29/mo after trial. Cancel anytime.
Start Free Trial — 14 Days Free